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Governance, Policies & Internal Controls
We maintain written security and compliance policies aligned with global frameworks.
01
Information Security
Policy
02
Data Access & Authorization
Policy
03
Incident Response
Procedure
04
Privacy & Confidentiality
Policy
05
Vendor & Third-Party Risk
Guidelines
06
Acceptable Use
Policy
07
Business Continuity & Disaster Recovery Practices
These policies guide consistent and auditable operations across the organization.
We take a proactive, multi layered approach to security.
From controlled access to encrypted workflows and continuous monitoring, every step in our process is designed to protect your data from unauthorized access or misuse.
Data Protection & Privacy
Anotag maintains strong data governance structures to ensure
safe handling throughout the project lifecycle.
Strict Access Controls :
Only authorized personnel can access project data based on role and responsibilities.
Principle of Least Privilege :
Access is provided only as needed to perform tasks.
Encrypted Data Handling :
Data is secured during transfer and processed within protected environments.
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No Unnecessary Data Retention :
Data is deleted once project requirements are completed.
Secure Transfer Protocols :
All file exchanges use encrypted channels.
Confidentiality by Default :
All employees are bound by confidentiality agreements and strict privacy rules.
Employee Training & Compliance Readiness
Every team member receives training aligned with industry expectations for secure data handling, including
Data privacy and security awareness
Safe handling of sensitive datasets
PHI/PII protection guidelines
Platform-specific security protocols
HIPAA-aligned training for healthcare projects
Incident reporting and escalation procedures
Our people know their work, and they know
how to keep your data safe while doing it.
Infrastructure & Operational Security
We implement modern security measures across systems, devices, and networks.
01
Secure, monitored
cloud environments
02
Encrypted pathways for
data activity
03
Workstation compliance
password, antivirus, restrictions
04
Firewalls and VPN for
controlled access
05
Session monitoring and
activity logging
06
Restricted use of personal
devices for project work
07
Secure annotation tools with
role-based permissions
These controls ensure projects run in safe, compliant, and traceable environments.
Quality & Reliability Measures
Security is strengthened by operational excellence.
01
Multi-level QA reviews
02
Defined error-handling processes
03
Controlled workflows for sensitive tasks
04
Real-time oversight for active projects
05
Clear guideline execution
06
End-to-end tracking of annotation activity
These systems ensure accuracy and reduce risk throughout every project.
Secure Workforce Model
We operate through a safe, transparent, and structured workforce model.
01
Verified employee identities
02
Controlled onboarding and permissions
03
Enforced workstation security
04
Regular compliance training
05
Blocked personal devices for sensitive workflows
06
Monitoring during annotation sessions
Only trained, authorized professionals handle your data.
Regulatory Alignment
Anotag’s security structure is built to align with the standards and expectations of the standards and expectations of:
ISO 27001
ISO 27001 outlines globally recognized standards for managing information security risk. At Anotag, we align our policies, controls, and workflows with these principles by maintaining structured security procedures, continuous risk evaluation, access governance, and disciplined operational practices that ensure consistent protection of client data.
SOC 2
SOC 2 defines rigorous expectations for secure, reliable, and well-governed systems. We align with these controls by enforcing strong access management, continuous monitoring, detailed documentation, and operational safeguards that support security, availability, and confidentiality throughout the entire data handling lifecycle.
HIPAA
HIPAA establishes strict standards for handling protected health information. We support HIPAA-aligned operations by training teams on PHI practices, enforcing controlled access, securing data workflows, and applying administrative, technical, and physical safeguards that maintain confidentiality and protect regulated healthcare datasets.
GDPR
GDPR sets strong requirements for lawful, transparent, and secure processing of personal data. At Anotag, we align with GDPR principles through consent-
aware workflows, privacy-focused handling, limited data retention, user rights support, and strict controls that safeguard personal information in EU-related
projects.
We continuously evaluate and strengthen our controls to stay aligned with these frameworks as we scale.
Client Collaboration & Custom Requirements
Your project may require enhanced controls and we can support them.
IP Whitelisting
Allows data access only from approved network addresses, ensuring restricted, controlled, and highly secure project environments.
Region-Restricted Access
Limits data handling to approved geographic regions, supporting compliance with local privacy laws and residency requirements.
Virtual Desktop Environments
Provides isolated, monitored workspaces with restricted functionality to prevent data downloads, copying, or unauthorized transfers.
Masked or Redacted Datasets
Removes or obscures sensitive details before annotation, reducing exposure while maintaining dataset usability and integrity.
Additional Approval Workflows
Implements layered permissions requiring managerial or client authorization before accessing sensitive data or critical operations.
Enhanced Logging and Audit Requests
Captures detailed activity records for accountability, enabling thorough audits, compliance tracking, and rapid issue investigation.
Whatever your security expectations, we adapt to meet them.
Frequently asked questions
Our Security Promise
We are committed to maintaining a secure, reliable, and compliant environment for every project.
As Anotag grows, we continue strengthening our security measures, refining policies, and expanding controls that protect your data and support your compliance needs.
Security is not an option — it’s our foundation.
